General Data Protection Regulation (GDPR)
The General Data Protection Regulation (GDPR) came into effect on 25 May 2018. GDPR replaces the old Data Protection Act 1998 (DPA). In line with the updated Data Protection Act 2018 please read Swim England’s briefing note on this at: GDPR Guidance for clubs.docx | Powered by Box
Your personal details are your property therefore it is important for you to be aware that the data collected on COSASC Membership Form is only used by key staff at the Swimming Club (namely Squad Coaches, Strength & Conditioning Coach, Assistant Coaches, Chair, Welfare & Inclusion Manager, Squad Managers, Membership, Competition Secretary, Treasurer, Club Secretary, and relevant club volunteers) and will be used fairly and transparently. It will not be shared with third parties unless you are informed otherwise. Parental consent for the collection of data is required for anyone under the age of 18 years.
Medical Information: The safety of our swimmers is paramount; therefore, it is essential relevant COSASC Club Staff / Volunteers are aware of any health issues that could impact a swimmer’s safety. The full membership form requests details relating to any health issues that you feel the Club should be made aware of. We also ask that you provide detail of any medication that might be required in relation to a health issue. Data will be collected on an annual basis during the membership renewal process to ensure that our records are accurate and kept up to date. When a swimmer leaves the Club that information will be removed.
Swim England: Is the national governing body for swimming, diving, water polo and synchronised swimming. Swim England require some personal details also, as a competitive swimmer you will be required to renew your Swim England membership annually. When you sign up to be a member, certain details such as your name, year of birth and gender will be visible to other members. However, you can choose to hide this information by logging into the Club Members’ Area at www.swimmingmembers.org. If you take part in events your name will appear in the rankings tables unless you have chosen to hide your name. Swim England has its own Privacy Policy on the Swim England website www.swimming.org/swimengland/data-protection-guidance/
Disclosing Your Details to Others: Some basic personal information is required when entering galas and competitions (e.g., name, date of birth, Swim England membership number and individual best times per event) please note that only the relevant information is requested in order that the bare minimum is disclosed (name, age and individual best times will appear in the published competition programme). If there is any other reason for us to share files that contain personal data by email the file will be encrypted, but you will be informed when your personal data is being shared with others outside of the Swimming Club.
Updated Information: Under the Data Protection Act we have an obligation to ensure membership details held are accurate. Please let us know of any changes that may occur outside of the usual annual membership renewal process directly to: membership@cityofsunderlandasc.co.uk
Policies
Swim England Privacy Policy
To view the Swim England Privacy Policy please click on this link – Swim England PRIVACY POLICY Mar22
Privacy Policy
To view the clubs Privacy Policy please click on this link – COSASC PRIVACY POLICY Mar19
Late Payment Policy
To view the clubs Late Payment Policy please click on this link – COSASC Late Payment Policy
Lost Property
To view the clubs Lost Property Policy please click on this link – COSASC Lost Property Policy
Discreditable Conduct Policy
To view the clubs Discreditable Conduct Policy please click on this link – COSASC Discreditable Conduct Policy
Expulsion Policy
To view the clubs Expulsion Policy please click on this link – COSASC Expulsion Policy
Provision of Kit for Competitions Policy
To view the clubs Provision of Kit for Competitions Policy please click on this link – COSASC Competition Kit Policy
Safeguarding Children & Young People Policy
To view the clubs Safeguarding Children & Young People Policy please click on this link – COSASC Safeguarding Children Policy
Documents
These documents are for information only as they may not necessarily be up to date with the CIC articles at the present time.
Any queries should be directed to the executive for clarification or more up to date information when required.
E&OE.