Committee

Aim of Committee

The club’s committee are an elected body of Club Members – who manage the business of the club.

Roles within the Committee

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	Club Chairperson Linda Reiling See role description here Contact by emailing chair@cityofsunderlandasc.co.uk
	Welfare Officer Lynn Eddon and Rachel Dey See role description here Contact by emailing welfare@cityofsunderlandasc.co.uk
	Club Treasurer Andrew Blunt See role description here Contact by emailing treasurer5@cityofsunderlandasc.co.uk
	Treasury Officer Rachel Harrison See role description here Contact by emailing treasurer1@cityofsunderlandasc.co.uk
	Membership Secretary Rebecca Jackson See role description here Contact by emailing membership@cityofsunderlandasc.co.uk
	Gala Manager Paul McGee See role description here Contact by emailing galas@cityofsunderlandasc.co.uk
	Meet Manager Tracy Barnett See role description here Contact by emailing meetmanager@cityofsunderlandasc.co.uk
	Competition Secretary Tony and Stephanie Blakie See role description here Contact by emailing compsec@cityofsunderlandasc.co.uk
	Technical Officer Tony Blakie See role description here Contact by emailing technical@cityofsunderlandasc.co.uk
	Club Secretary Michelle Stonehouse See role description here Contact by emailing secretary@cityofsunderlandasc.co.uk
	Workforce Co-Ordinator Vacant See role description here Contact by emailing officials@cityofsunderlandasc.co.uk
	Swim 21 Co-Ordinator Vacant See role description here Contact by emailing swim21@cityofsunderlandasc.co.uk
	Club Shop Vacant See role description here Contact by emailing clubshop@cityofsunderlandasc.co.uk

 

Useful Websites – For all roles

ASA website www.swimming.org

Sport England www.sportengland.org.uk

NSPCC www.nspcc.org.uk

Volunteering England www.volunteering.org.uk

Millennium Volunteers www.millenniumvolunteers.gov.uk

DO-IT www.do-it.org.uk

CSV www.csv.org.uk

Sports Coach UK www.sportscoachuk.org

 

 

Role Descriptions

Club Chairperson

Role

To be responsible for the implementation of good practice and child protection policies within the club.

Skills

• Approachable
• Enthusiastic with a good knowledge of the sport and club
• Well organised and able to delegate
• Ability to control meetings
• Confident at public speaking

Main Duties

• To chair and control the meetings of the management committee
• To be involved, where appropriate, in the coordination of all club activities
• Oversee decisions made by the management and sub committees
• Oversee the work of officers and other club personnel
• In conjunction with the secretary present the annual report
• In conjunction with the treasurer present the annual accounts
• Consult with the secretary on the content of the agenda and minutes of meetings
• Keep up to date on ASA laws, regional rules and club constitution
• Ensure that statutory documents and other returns are filed on time
• Advise the treasurer on the use and investment of club funds
• Report to the officers of the management committee at the first opportunity of any instant decisions taken, and ensure that all policy decisions are ratified by the management committee

Commitment

Dealing with issues as and when they arise plus club requirements i.e. events and club management meetings

Benefits to Self

Contribution to ensuring a safe and well-managed club

Further Development/Support

How to Communicate Effectively.  A resource provided by Running Sport, available to download from their website www.sportengland.org/runningsport

The Role of the Chairperson. A resource provided by Running Sport, available to download from their website www.sportengland.org/runningsport

Further training opportunities are available through the ASA Regional TrainingNetwork, for your nearest training centre visit the ASA website www.swimming.org or telephone the ASA on 01509 618700

 

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Club Secretary

Role

To ensure the smooth running of club administrative requirements

Skills

• Administration skills desirable
• Good working knowledge of Microsoft word and minute taking desirable
• Good verbal and written skills
• Well organised and efficient
• Sound knowledge of the club

Main Duties

•  Deal with the day to day running of the club including all correspondence
• To process and deliver appropriate forms and information to and from county, regional and national ASA departments
• Call committee meetings and AGM, prepare agenda, take minutes and provide officers with copies
• Liaise with the Swimming and Competition secretary to ensure that pools are booked for all teaching and training sessions as well as all events hosted by the club
• Book venues for Committee Meetings and AGM
• Act as the main point of contact for your club for the county, regional and national ASA

Commitment

Ongoing weekly responsibility including all club committee meetings

Benefits to Self

Contribution to ensuring a well managed club and an opportunity to make a real difference to the success of your club

Further Development/Support

How to Communicate Effectively. A resource provided by Running Sport, available to download from their website www.sportengland.org/runningsport

‘The Role of the Secretary’ ; ‘Taxation and Sport’ ; ‘Fundraising Grants and  Sponsorship’ ; ‘Organising fixtures and Competitions’ Resources provided by Running Sport, available to download from their website www.sportengland.org/runningsport

Further training opportunities are available through the ASA Regional Training  Network, for your nearest training centre visit the ASA website www.swimming.org or  telephone the ASA on 01509 618700

If you have any queries regarding volunteering within the sport contact your County Volunteer Coordinator, details available on the ASA website www.swimming.org/asa/volunteering

ASA Volunteer Contact Matt Sturgess – ASA National Volunteer Coordinator Tel: 01509 632254 Email: volunteering@swimming.org

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Club Treasurer

Role

To produce and manage club accounts and monitor finances

Skills

• Some financial background and knowledge of producing accounts desirable
• Knowledge of using and working with spreadsheets or other account systems
• Reliable and honest

Main Duties

• Responsible for all club finances
• Monitor the budget throughout the year
• Issue receipts and keep records of all monies received
• Plan the annual budget in agreement with the management committee
• Ensure that funds are used appropriately
• Keep up to date records of all transactions
• Prepare end of year accounts and present to the auditor and management committee

Commitment

Ongoing responsibility for club accounts

Benefits to Self

Contribution to ensuring a well managed club and an opportunity to make a real difference to the success of your club

Further Development/Support

How to Communicate Effectively. A resource provided by Running Sport, available to download from their website www.sportengland.org/runningsport

‘The Role of the Secretary’ ; ‘Taxation and Sport’ ; ‘Fundraising Grants and  Sponsorship’ ; ‘Organising fixtures and Competitions’ Resources provided by Running Sport, available to download from their website www.sportengland.org/runningsport

Further training opportunities are available through the ASA Regional Training  Network, for your nearest training centre visit the ASA website www.swimming.org or  telephone the ASA on 01509 618700

If you have any queries regarding volunteering within the sport contact your County Volunteer Coordinator, details available on the ASA website www.swimming.org/asa/volunteering

ASA Volunteer Contact Matt Sturgess – ASA National Volunteer Coordinator Tel: 01509 632254 Email: volunteering@swimming.org

 

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Workforce Coordinator

Role

Co-ordinating the recruitment and organisation of volunteers within the club.

Skills

• Well organised and able to delegate
• Enthusiastic and a good motivator
• Approachable, confident and effective communicator

Main Duties

• Main contact for all volunteers
• Get to know all club volunteers and potential volunteers by name
• Ensure all jobs have job descriptions
• Supervise and oversee all volunteers
• Liaise with the Chairperson to ensure all tasks required to run the club are carried out
• Co-ordinate the implementation of the volunteers requirements
• Liaise with the Development Officer and Competition Secretary as to their volunteer requirements
• Liaise closely with the Child Welfare Officer to ensure that each volunteer is aware of the Child Protection Policy and Procedures
• Awareness of the Sport England – Volunteers Investment Programme (VIP)
• Ensure volunteers are directed to the ASA website for useful information on volunteering
• Organise social and recruitment events for volunteers

Commitment

Determined by the club i.e. 2 hours per week plus Committee Meetings

Benefits to Self

Contribution to creating a better structure for volunteers within Swimming and simultaneously helping your club by recruiting more volunteers.

Further Development/Support

Volunteer Management Workshop. A 3-hour workshop to help you make the most of your volunteers Provided by Running Sport Tel: 0207 404 2224 Email: runningsport@coachwise.ltd.uk Website: www.sportengland.org/runningsport

How to Communicate Effectively. A resource provided by Running Sport, available to download from their website www.sportengland.org/runningsport

Further training opportunities are available through the ASA Regional Training Network, for your nearest training centre visit the ASA website .www.swimming.org or telephone the ASA on 01509 618700.

If you have any queries regarding volunteering within the sport contact your County Volunteer Coordinator, details available on the ASA website. http://www.swimming.org/asa/volunteering.   ASA Volunteer Contact,  ASA National Volunteer Coordinator  Tel: 01509 618700 Email: volunteering@swimming.org

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Swim 21 Co-Ordinator

Role

To co-ordinate the implementation/development of the Swim 21 initiative within the club.

Skills

• Well organised and able to delegate
• Administration skills
• Enthusiastic and a good motivator
• Approachable
• Confident and effective communicator

Main Duties

• To organise and oversee the audit and action planning stages of the Swim 21 process within the club
• To liaise with the Regional Development Officers, Local Authority Sports Development Officer, Swim 21 Club Committee and Club Members
• To keep the club updated on their progress through the Swim 21 process
• To ensure that Club Members are informed of Swim 21 courses and seminars
• To liaise with the Treasurer and Management Committee with regard to funding the implementation of the Clubs Swim 21 Action Plan
• To follow and promote the ASA Child Protection policy

Commitment

Determined by the club i.e. 2 hours per week plus Committee Meetings

Benefits to Self

Contribution to enabling a club to achieve its full potential.

Further Development/Support

How to Communicate Effectively. A resource provided by Running Sport, available to download from their website www.sportengland.org/runningsport

Further training opportunities are available through the ASA Regional Training Network, for your nearest training centre visit the ASA website .www.swimming.org or telephone the ASA on 01509 618700.

Visit the ASA website www.swimming.org/swim21 for more information on the swim21 process or contact your ASA Regional Development Officer.

Further training opportunities are available through the ASA Regional Training Network, for your nearest training centre visit the ASA website www.swimming.org or telephone the ASA on 01509 618700

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Welfare Officer

Role

To be responsible for the implementation of good practice and child protection policies within the club

Skills

• Approachable
• Good listener
• Good communication
• Tactful and discreet

Main Duties

• To ensure all possible child protection concerns (urgent and non urgent) are dealt with following the ASA Child Protection Guidelines (Wavepower document)
• To maintain, administer and manage the completion of the CRB check forms
• To be aware of the child protection policies and procedures of the ASA and to receive all updates of this nature from the ASA
• To ensure Swimline is promoted by the leaflet on the club notice board
• To raise awareness of good child protection practice with the teachers and coaches through the ASA/Sports Coach UK Good Practice and Child Protection workshop.
• To ensure volunteers (other than teachers and coaches) within the club are introduced to good child protection practice through the NSPCC module, Keeping Children Safe in Sport
• To attend the ASA Time to Listen workshop

Commitment

Dealing with issues as and when they arise plus club requirements i.e. 3 meetings per year.

Benefits to Self

Contribution to ensuring a safe environment is provided for young persons to enjoy sport.

Further Development/Support

ASA Time to Listen. A 3-hour workshop aimed to support Child Welfare Officers in carrying out this important role. Provided by the ASA through the ASA Regional Training Network.

ASA Child Protection Guidelines (Wavepower) Available to download from the ASA website www.swimming.org

ASA/Sports Coach UK Good Practice and Child Protection. Protect yourself, the young people you are coaching and your employer by understanding and following good coaching practice in this 3-hour workshop. Provided by the ASA through the ASA Regional Training Network*.

NSPCC – Keeping Children Safe in Sport. Written by the NSPCC, this distance-learning programme provides an introduction tokeeping children safe. It is designed for anyone who comes into contact with childrenthrough sport. Available to complete online and also as a ‘buy to share’ resource for your club. Provided by the NSPCC. Telephone: 020 7825 2500 Website: www.nspcc.org.uk

Safe Sport Away. A resource available from the ASA to support organisations to plan safely for tripsaway and to fulfil their duty of care for the young people taking part in these activities. Provided by the ASA Tel: 0800 220292 Email: salesawards@swimming.org Website: www.swimming.org

Further training opportunities are available through the ASA Regional Training Network, for your nearest training centre visit the ASA website www.swimming.org or telephone the ASA on 01509 618700

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SCHOOLS LIAISON CO-ORDINATOR

Role

To play a vital role in working with local education establishments and organisations

Skills

• Well organised and efficient

• Sound knowledge of the club

• Enthusiastic about the role young people can play in your club

• Confident and effective communicator

Main Duties

• Source, establish and develop sustainable links with local schools

• Manage and promote club links with identified schools

• Liaise with Development Officer, Club Coach and Head teacher to organise

taster/come and try sessions

• Invite pupils to attend specific taster/come and try sessions

• Communicate delivery of taster sessions to schools

• Liaise with local Schools, Sports/Swimming Development Officer, Schools

Sports Coordinators & Active Sports Swimming Development Officer (where

applicable)

• Attend local Swimming Festivals

• Distribute information as required to Schools

Commitment

Ongoing weekly responsibility

Benefits to Self

An opportunity to create valuable links with local young people and contribute to the

future successes of the club

Further Development/Support

How to Communicate Effectively

A resource provided by Running Sport, available to download from their website

www.sportengland.org/runningsport

‘The Role of the Secretary’ ; ‘Developing Your Sports Action Plan’

Resources provided by Running Sport, available to download from their website

www.sportengland.org/runningsport

Further training opportunities are available through the ASA Regional Training

Network, for your nearest training centre visit the ASA website www.swimming.org or

telephone the ASA on 01509 618700

If you have any queries regarding volunteering within the sport contact your County

Volunteer Coordinator, details available on the ASA website

www.swimming.org/asa/volunteering

ASA Volunteer Contact

Matt Sturgess – ASA National Volunteer Coordinator

Tel: 01509 632254 Email: volunteering@swimming.org

Useful Websites

ASA website www.swimming.org

Sport England www.sportengland.org.uk

NSPCC www.nspcc.org.uk

Volunteering England www.volunteering.org.uk

Millennium Volunteers www.millenniumvolunteers.gov.uk

DO-IT www.do-it.org.uk

CSV www.csv.org.uk

Sports Coach UK www.sportscoachuk.org

 

 

PUBLIC RELATIONS OFFICER

Role

To promote and publicise all information about your club

Skills

• Well organised and efficient

• Sound knowledge of the club

• Confident and effective communicator

• An interest or background in marketing and promotion

Main Duties

• To Promote and Publicise, in a positive way all aspects of the club

• Establish working relations with local media

• Produce informative and unbiased newsletters with regards to all sections

within the club as and when appropriate information is available

• Report on club events (internally and externally)

• Organise non-swimming social events for the relevant members of the club as

requested / approved by the management committee

Commitment

Ongoing weekly responsibility

Benefits to Self

An opportunity to promote and establish your club within the local community

Further Development/Support

Training opportunities are available through the ASA Regional Training Network, for

your nearest training centre visit the ASA website www.swimming.org or telephone

the ASA on 01509 618700

If you have any queries regarding volunteering within the sport contact your County

Volunteer Coordinator, details available on the ASA website

www.swimming.org/asa/volunteering

ASA Volunteer Contact

Matt Sturgess – ASA National Volunteer Coordinator

Tel: 01509 632254 Email: volunteering@swimming.org

Useful Websites

ASA website www.swimming.org

Sport England www.sportengland.org.uk

NSPCC www.nspcc.org.uk

Volunteering England www.volunteering.org.uk

Millennium Volunteers www.millenniumvolunteers.gov.uk

DO-IT www.do-it.org.uk

CSV www.csv.org.uk

Sports Coach UK www.sportscoachuk.org

 

 

 

TEAM MANAGER

Role

To manage a team(s) within your club at training camps and competitions

Skills

• Well organised and efficient
• Sound knowledge of the club
• Confident and effective communicator
• Understanding and impartial
• Main Duties
• Select a team (if applicable) in consultation with the appropriate club personnel
• Advise the team of gala arrangements
• Ensure that arrangements are made for the transport of teams to galas
• Ensure that the team is taken to the appropriate venue
• Ensure that athletes report in good time for each event
• Ensure that all appropriate athletes are registered to swim in the appropriate competitions/events
• Ensure that team behaviour is controlled
• Submit results to club press officer
• Promote team spirit
• To follow and promote the ASA Child Protection policy
• Commitment
• Ongoing weekly responsibility as well as club events
• Benefits to Self
• An extremely rewarding role within your club.

Further Development/Support

ASA Team Managers Training Programme

A training opportunity available through the ASA Regional Training Network, for your

nearest training centre visit the ASA website www.swimming.org or telephone the

ASA on 01509 618700

Training opportunities are available through the ASA Regional Training Network, for

your nearest training centre visit the ASA website www.swimming.org or telephone

the ASA on 01509 618799

If you have any queries regarding volunteering within the sport contact your County

Volunteer Coordinator, details available on the ASA website

www.swimming.org/asa/volunteering

ASA Volunteer Contact

Matt Sturgess – ASA National Volunteer Coordinator

Tel: 01509 632254 Email: volunteering@swimming.org

Useful Websites

ASA website www.swimming.org

Sport England www.sportengland.org.uk

NSPCC www.nspcc.org.uk

Volunteering England www.volunteering.org.uk

Millennium Volunteers www.millenniumvolunteers.gov.uk

DO-IT www.do-it.org.uk

CSV www.csv.org.uk

Sports Coach UK www.sportscoachuk.org